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Question Title Step-by-step guide: Setting up your email account in Outlook

This tutorial is for Outlook 2010, but other versions are likely to be the same or similar.


1. Open Outlook and click 'File' (top left) then 'Info', then click the 'Add Account' button.

 The 'Add New Account' window will appear

 Don't fill in any information. Select the 'Manually configure server settings or additional server types' box.

 Click the 'Next' button.


2.  The 'Choose Service' window will appear

 Select the 'Internet E-mail' box.

Click the 'Next' button.


3. The 'Internet E-mail Settings' window will appear

 In the 'Your Name' box, enter the name you would like displayed in emails you send. This can be anything you like.

 In the 'Email Address' box, enter your full email address, e.g. you@yourdomain.com.

 In the 'Account Type' list, select either 'POP3' or 'IMAP' depending on your preference. If you're unsure, click the link below to find out more:
Which login type should I choose?

 In the 'Incoming mail server' box, enter 'mail.yourdomain.com' (replace yourdomain.com with your own domain name). E.g. if your address was email@johnsmith.com you would enter 'mail.johnsmith.com' here. If you're unsure, you can find your specific incoming mailserver in the confirmation email we sent when you signed up.

In the 'Outgoing mail server (SMTP)' box, enter 'mail.yourdomain.com' (replace yourdomain.com with your own domain name). E.g. if your address was email@johnsmith.com you would enter 'mail.johnsmith.com' here. If you're unsure, you can find your specific outgoing mailserver in the confirmation email we sent when you signed up.

 In the 'User Name' box, enter your full email address.

 In the 'Password' box, enter the password for your email address, and tick 'Remember password'.

 Do not click the 'Test Account Settings' button.

 Click the 'More Settings' button.


4. A new window will appear. Click the 'Outgoing Server' tab

 Tick the 'My outgoing server (SMTP) requires authentication' box and ensure that 'Use same settings as my incoming mail server' is selected.

 Now click the 'Advanced' tab.

 Check the following settings are correct (should already be set):
     Server Port Numbers > Incoming server = 110 (POP3 login) OR 143 (IMAP login)
     Server Port Numbers > Outgoing server (SMTP) = 25
     This server requires an encrypted connection (SSL) = NOT ticked
     Use the following type of encrypted connection = None

 POP login ONLY (optional): If you chose POP3 login type in the steps above and wish to leave your emails online for a set period so newer emails are available in Webmail, under 'Delivery' tick 'Leave a copy of messages on server', and also tick 'Remove from server after' and set to 14 days (or more/less days if you prefer). DO NOT set it to leave emails on the server forever (just the first box ticked), otherwise your account will eventually run out of space!

 Click the 'OK' button.


5. You will now be back at the 'Internet E-mail Settings' window

Click the 'Next' button.

If you chose to test your settings this will happen now, and then a success message will appear

 Click the 'Finish' button.


This completes your email account setup, and you are now ready to start using your email address in Outlook.


 

 
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